Description:
The Business Operations Assistant is a crucial support role focused on ensuring the day-to-day operations of an organization run smoothly, efficiently, and effectively. The person hired will assist in the operations function, handling a wide range of administrative, logistical, and coordination tasks across the department.
Responsibilities:
- Perform reconciliation of department records and documentation.
- Collecting, manipulating, and converting data into csv files that are then uploaded to the campus work order system (Sprocket)
- Checking and responding to emails and answering phones
- Scanning backup documentation into BMI for Facilities Management p-card receipts
- Filing weekly backup documentation in physical binders and preparing old documentation for shredding.
- Audit department records and data, including weekly timesheets, materials entered into Sprocket, and p-card transactions
- Assist in data entry of campus utilities for reporting and to support decision-making for budgetary needs in regard to campus utilities
- Conduct thorough analysis of various financial datasets, providing insights and recommendations to support informed decision-making
- Perform other essential administrative duties as assigned, contributing to the smooth operation of the Business Operations Office
- Other duties as assigned
Qualifications:
- Must be a current SUU student.
- Demonstrated proficiency with Microsoft Office Suite (especially Excel) and Google Workspace.
- Excellent listening, communication (written and verbal), and organizational skills.
- Must be punctual, dependable, and able to maintain confidentiality of sensitive financial information.
- Possess the ability to work effectively both independently and as a collaborative member of a team.
- Comfortable answering phones and working with staff and vendors.
- Strong preference for candidates with finance or accounting background.